GovCMS three-day website assessment

Assessment overview

The three-day site assessment is suitable for medium-sized sites or more complex sites. The three consecutive days is broken into three half-day workshops and three half days that cover data harvesting, assessment, solution analysis and report writing.

The final report assesses the site requirements against the current GovCMS functionality and makes a recommendation for which service offering, SaaS or PaaS, is the best fit.

Cost: $18,800 + GST per site (see breakdown below)

Engagement process

Our three-day site assessment includes three half-day, on-site workshops. The highly collaborative and interactive workshops are run with key stakeholders to understand site requirements and viability. A final one-hour presentation is delivered at a time that suits you (usually conducted remotely).

Three-day assessment process	Morning session, on-site workshops	Afternoon session, off-site analysis
Day 1	` `` `` `Business drivers and KPIs: Defining business objectives and validating business objectives with KPIs.` ` ` `` `Functional discovery` `` `` `	` `` `Harvest, synthesise, analyse information` `` `
Day 2	` `` `` `Page templates review` ` ` `` `Content types (content type definitions)` `` `` `	` `` `Harvest, synthesise, analyse information` `` `
Day 3	` `` `` `Integration touchpoints/ systems: These are the functional components that reside outside of Drupal, but require integration at some point(s) to meet the project requirements.` ` ` `` `Technical discovery: Gathering sufficient information to produce the technical approach that will give the direction of the architecture of the solution.  ` ` ` `` `Solution viability` `` `` `	` `` `` `Harvest, synthesise, analyse information` ` ` `` `Write final report.` `` `` `
Time TBC with customer	` `` `1 hour presentation: A presentation of the findings after the assessment, at the client's convenience (and usually conducted remotely).` `` `

Outputs

The outputs from the three-day site assessment are:

1. Site functionality matrix: Visual representation of all desired functionality.

2. GovCMS viability matrix: Each functional requirement is classified to determine the level of configuration/customisation, and therefore compliance, with GovCMS SaaS.

3. Solution design: Representing GovCMS solution direction, component architecture, content type specifications and high level design.

4. SaaS vs PaaS evaluation matrix: Identifying which requirements are compliant versus non-compliant for GovCMS and mitigation strategies or alternatives for non-compliant, if required.

5. Project requirements document: Representing scope with accompanying assumptions, risks and mitigations, and development estimates.

6. GovCMS assessment report: Executive summary slide deck for stakeholders representing assessment findings and SaaS vs PaaS recommendation.

Outcomes

• Clear understanding on GovCMS SaaS viability and optional mitigations and/or alternatives for areas of non-compliance

• Enables key stakeholders to make an informed decision on GovCMS SaaS vs PaaS

Assumptions

We assume the following parameters to represent a ‘medium complexity project’:

• No content migration

• Up to nine content types

• Up to four page templates

• No integration

• Up to eight features

Exclusions

We exclude the following activities in assessments:

• Excludes visual design and IA

• Excludes creative discovery

• Excludes any relevant travel and lodging costs

Other good things to know

• GovCMS SaaS compliance classification — For each high level requirement a functional classification will be given on the level of GovCMS SaaS/PaaS configuration required. For example, basic config, theme development, ‘contrib’ module or custom module, etc.

• Optional mitigation strategies or alternatives are provided if/when SaaS non-compliant requirements are identified.

Fixed price packages

Below is a summary of the resources, their activities and associated hours and costs to deliver the three-day assessment.

` `Three-day assessment tasks` `	` `GovCMS Engagement Manager` `	` `GovCMS Solution Architect` `
` `Preparation` `	` `4` `	` `4` `
` `Workshop` `	` `12` `	` `12` `
` `Harvesting` `	` `12` `	` `12` `
` `Report` `	` `20` `	` `12` `
` `Presentation` `	` `6` `	` `0` `
` `Total hours` `	` `94` `
` `Total cost (@ 200/h +GST)` `	` `` `